What is a Statement of Work(SOW)?

Employee organizations should use SOWs as part of their procurement process. An SOW is a formal document that instructs the seller or contractor how to do the work.

In the instruction, define the specific services that the contractor should perform by detailing the work activities and services to be provided. These describe the quality and level of the services you expect and outline a timeline. The terms and conditions for pricing and standard governance are also included. In some cases, you would outline the exact job requirements.

Organizations employing dependent workers should use SOWs as part of their procurement process. An SOW is a formal document that provides the seller or contractor with instructions for carrying out the work.

SOW meaning in the declaration the specific services that the contractor must provide, detailing the work activities and deliveries. Identify the quality and level of service you expect and outline a timeline. As a rule, standard prices, as well as the general standings and circumstances for corporate organization and regulation, are included. In some cases you would outline the exact job requirements.

With the proof of order, you have better control over the work done by the contractor. In addition, the contract is important when problems or conflicts occur.

There are Three Different Types of Work Declarations:

Work / Detail Statement:

This document explains to the supplier how to do the job by defining the exact requirements, which may include, but are not limited to, exact dimensions, materials to use, tolerances required or quality control requirements. With this type, you are the one who carries the risk of performance when you ask an entrepreneur to perform a task according to your specific approach. 

Workload/Time and Material/Unit Costs:

This contract is used for almost any type of service. The time spent at work and the materials needed for the work are the most important moments of this manual.

Description of Performance-Based Performance:

If you do not provide details on how to perform the task, use a performance-based performance description. This is the preferred document type for many companies.

Write an SOW

Many organizations create their own custom SOWs, which are either generalized or specialized to respond to typical needs or use templates as a starting point.

It is important to know the project to be completed and all requirements before writing the document to ensure that you do not lose any important information.

To write terms of reference, you should refer to specific areas, such as: For example, the purpose of the project, the scope of work carried out, the place of work, duration, deadlines, deadlines. Revisions should take into account the industry standards, acceptance criteria, special requirements (if any) and finally the payment plan. If needed, you can also add what resources and tests are required to complete the project, and who will pay the associated costs. If you need post-production support after the work is completed, add it to the order proof to make sure the contractor is not delivering and not leaving.

It may seem easy, but writing a proper job statement is no easy task. If the font is bad – if the SOW is too broad, general, or vague – the contractor may misinterpret it, and your organization may have problems on the go. If there are any misunderstandings due to the way in which the Work Declaration was drafted, it can not be properly performed and disputes may arise.

For the project to be completed correctly for the first time, it is important to create an effective job description. The more accurate you are, the better. Be clear and unambiguous. Make sure that you use a language that is understandable to everyone involved. Industry jargon and acronyms can cause confusion and performance, resulting in poorer results.

Define Success

When you have written down your specific needs and expectations at the beginning of the business relationship with the supplier before starting the job, your contractor can follow your instructions, do the work properly, and will deliver results that meet your standards because you have defined success.